SoundCloud is an online audio-only distribution platform which allows collaboration, promotion and distribution of audio recordings. Audio files shared on SoundCloud have the ability to be embedded directly in several popular social networking sites (Facebook, Twitter, etc.) or on your website. Yale uses SoundCloud for audio-only podcasts that are intended to be shared over social networking platforms or embedded directly in your Yale website.
If you have 4+ podcasts in a series or on the same topic, we can create a set of your podcasts so that users can see all of your content in one place. We will require that you provide us a title and brief description of your set before creating your set. See examples of sets here.
We also provide a free professional voice-over introduction for any podcast going on Yale’s official channels. If you wish to utilize this service for your podcast, please provide a script in our Media Tracking Tool (detailed below).
Permission Form: Each person who speaks in a podcast needs to sign a Yale Office of General Counsel’s Speaker’s Permission Form. This includes Yale Faculty and Staff. We cannot distribute the content without this permission form signed.
Once your speaker has signed the form, please keep one copy for your records and copy & upload the PDF to your Item in the Media Tracking Site (instructions below).
Fair Use: If a podcast contains copyrighted media (audio from movies, music tracks, etc.) we must confirm with you that Yale has permission to disseminate this content. Permission must be granted by the content originator to allow Yale to distribute the content on any and all dissemination platforms. If you believe your use of copyrighted content is Fair Use, please utilize the Office of General Counsel’s Fair Use Tool to determine if it is Fair Use and document your findings.
High quality audio: Oftentimes, we must turn down podcasts provided to us by organizations who recorded the podcast themselves and used their computer’s built-in microphone rather than a studio microphone input, or recorded the podcast in an environment with a lot of distracting background noise. If the speaker sounds like s/he’s in a cardboard box or if sirens or speaking in the background can be heard, the audio is likely not up to par.
SoundCloud requires a minimum amount of metadata for upload: Title, Description and Keywords. We’ll ask you for a little bit more in the Media Tracking Tool, so we can identify your media file or event. But the basics are:
Title: Usually the title of the lecture, or the broad topic of discussion in the video
Description: A paragraph or two about the lecture, lecture series, speaker, and other relevant information a viewer should know. Please feel free to include links to your website here; they will be hyperlinked in YouTube.
Keywords: These are words that are associated with your topic, lecture, department or event that may or may not appear in the title or description of your video. They will be displayed in the details of your podcast.
Submit your Request & Fill Out Metadata: Log in to our Media Tracking Tool using your Yale NetID here. You must be on-campus (or using a VPN) to access this website. This site will be your center for information on our progress on your piece, a means to communicate directly with the Yale Broadcast video editors and your one-stop shop for editing metadata & uploading your permissions forms.
Click “+ Add Item” in the upper right corner, and a pop up window will appear. If you are scheduling time in the studio to record a podcast, please pay special attention to the Date and Time fields. There are 4 tabs that require your attention; please be sure to click on each to fully complete the information. Once you’re done, click ‘Create’, and we will receive a notification, kicking off our process here to get your podcast to SoundCloud.
If Yale Broadcast recorded your podcast previously, we will post a link to a review copy of the podcast through the Media Tracking Tool. Listen to the podcast and in the Comments section of the Media Tracking Tool, indicate the starting time, ending time and any points in-between that need to be cut out.
If you are providing Yale Broadcast with your own self-recorded podcast, please provide our editors an MP3 of your podcast through file transfer on Yale FTP or Yale Box. If you require edits, we will then post a link to a review copy of the podcastthrough the Media Tracking Tool. Listen to the podcast and in the Comments section of the Media Tracking Tool, indicate the starting time, ending time and any points in-between that need to be cut out. At this time our office will also listen through the podcast for quality assurance and notify you with any technical or legal problems we run into.
Finished Product: Once your podcast is up on SoundCloud, we will post a link in the Media Tracking Tool to your podcast, check to see if you’d like it posted elsewhere (iTunes U) and close out your Item when we’re finished.
If you haven’t done so already, please consider posting your podcast to Yale’s iTunes U channel. Uploading to this distribution platform will open your content to a large audience on iTunes, found automatically loaded on every iPhone, iPod, iPad and Mac computer.